thinkrun Holdings Co., Ltd., thinkrun Co., Ltd., and their respective group companies (hereinafter referred to as “Our Group”) have, in order to ensure the proper handling of personal numbers and specific personal information (meaning personal information that includes a personal number; hereinafter, personal numbers and specific personal information shall be collectively referred to as “Specific Personal Information, etc.”) as an organizational effort, positioned the protection of the Specific Personal Information, etc. of business partners and employees, etc. as a matter of utmost importance and established the “Basic Policy on the Proper Handling of Specific Personal Information, etc.,” as follows.

1. Proper Handling of Specific Personal Information

When acquiring, storing, using, providing, or disposing of Specific Personal Information, etc. of Our Group’s business partners and employees, etc., Our Group shall handle such information appropriately in accordance with the handling regulations established by Our Group.

2. Compliance with Relevant laws, Regulations, and Guidelines

Our Group shall comply with the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures,” the “Act on the Protection of Personal Information,” the “Guidelines for the Proper Handling of Specific Personal Information (Business Operator Edition),” and other relevant laws and regulations and handle Specific Personal Information, etc. appropriately.

3. Purposes of Use

Our Group will acquire and use Specific Personal Information, etc. within the scope of the purposes of use listed below:

1. (1) Preparation of withholding tax statements for salary and retirement income;
2. (2) Employment insurance notifications;
3. (3) Health insurance and employees’ pension insurance notifications;
4. (4) Administrative work related to claims under the Industrial Accident Compensation Insurance Act;
5. (5) Administrative work related to notifications for category 3 insured persons under the National Pension System;
6. (6) Preparation of payment records for remuneration, fees, etc.; and
7. (7) Administrative work incidental to (1) - (6) above.

4. Matters concerning Security Control Measures

1. (1) Our Group shall establish handling regulations for controlling Specific Personal Information, etc. such as preventing the leakage, loss, or damage of Specific Personal Information, etc. and take necessary and appropriate security control measures. In addition, when having employees handle Specific Personal Information, etc., Our Group shall provide necessary and appropriate supervision to such employees to ensure that security control measures for Specific Personal Information, etc. are taken appropriately.
2. (2) When entrusting the handling of Specific Personal Information, etc. to a third party with the permission of business partners and employees, etc., Our Group shall select a party with a sufficient level of specific personal information protection, and after stipulating in a contract, etc. that security control measures be taken, provide necessary and appropriate supervision to the entrusted party.
3. (3) In addition to the above, Our Group shall implement security control measures in accordance with the separately established “Regulations on Handling Specific Personal Information, etc.”

5. Confirmation, Correction, and Deletion of Personal Information

If you request disclosure, correction, suspension of use, or deletion of Specific Personal Information held by Our Group, we will promptly respond after verifying your identity and the reason for the request, in accordance with applicable laws and regulations.

6. Continuous Improvement

Our Group shall continuously improve this Basic Policy and internal regulations to ensure that the protection of Specific Personal Information, etc. is implemented appropriately.

7. Contact for Inquiries

Our Group shall respond appropriately to inquiries regarding the handling of Specific Personal Information, etc. If you have any questions or concerns about Our Group’s handling of Specific Personal Information, etc., please contact us using the following contact information.